Postville CSD School Board Policies

The policies on this site are deemed reliable but are not guaranteed accurate. Please check and confirm with the superintendent secretary for official policies.

Code No. 901a Use of Facilities Application Form – Fine Arts and Civic Center

Building and Sites

Series 900

Code No. 901a

Policy Title:  Use of Facilities Application Form –Fine Arts and Civic Center


Postville Community School District

Fine Arts and Civic Center


The buildings, sites, and equipment of the Postville School District may be made available for a fee to local nonprofit entities that promote cultural, educational, civic, community, or recreational activities.  Such use will be permitted only when the use does not interfere with or disrupt the education program or school-related activity.  The board reserves the right to deny use of the buildings, sites, and equipment to any group.

  • There shall be no alcoholic beverages or tobacco products bought or consumed in the buildings or on the grounds.
  • All request from the non-school use for any facility should be made to the building principal who will in turn send it to the appropriate personnel (Central Office, Activities Director, Head Custodian, Media Specialist, and Applicant)
  • It is within the discretion of the board to allow for-profit entities to use school district buildings and sites.
  • The facilities will be made available only to organizations serving the local community.
  • A school employee shall be in attendance or available on site. *If the activity takes place during times other than a custodian’s normal hours, the user must pay for this time.  School personnel must be in charge when the school kitchens are used for meal preparation.
  • Need for early access and/or late departure from time s of leased activity will necessitate payment for custodian for such coverage.
  • A Rental Form must be signed for the use for the facility and the user fees provided for in the form must be paid to the Postville Community School District, 312 West Post, Postville Iowa 52162.
  • Any damage to equipment or cost incurred for cleaning will be paid for by the user organization using the facility.
  • A minimum of $300,000 bodily insurance, $1,000 medical insurance, and $10,000 in property damage insurance coverage must be possessed by the group. The undersigned will hold the Postville Community School District harmless from any and all damages and claims that may arise by reason of any negligence on the part of the organization in use of any facility or equipment owned by the school district. In case any action is brought therefore against the school district or any of its officers, employees or agents, the organization using the school’s facilities / equipment will assume full responsibility for legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all cost, including attorney’s fees, to the entity.

Meeting Planner Worksheet

Date of function ________________     Times: ______________        Contact Person:___________________________

Name of Organization _________________________________               Please Print Name

Telephone Number ______________     FAX Number ________________________         Number of Attendees: _____


Fine Arts and Civic Center  Room Setup

___  Conference Style                             ___  Theatre Style                   ___  Classroom Style

___  U – Shape                                       ___  Hollow Square                #___ Round Tables #___  Rectangular Tables

Registration Table   Yes ____   No _____                              Head Table Yes ____   No_____


(  ) Check desired room                                       Maximum Capacity                                 Cost

___ South Conference Room                                  10 people theatre style                             $5.00 per-hour

___  North Conference Room                                 35 people theatre style                             $5.00 per-hour

___  Lobby                                                              80 people theatre style                             $10.00 per-hour

___  Auditorium / Lobby                                        450 people                                               $20.00 per-hour

___  Auditorium / Lobby – Modified Stage            450 –500 people                                      $25.00 per-hour


(  ) Check desired equipment

___  Video Projector with computer  –  $15.00                       ___  Overhead Projector –                       $5.00

___  12’ X 12’ Screen                              $5.00                      ___  6’ X 6’ Screen                                 $5.00

___  TV / VCR                                       $5.00                      ___  Projector Cart                                  NC

___  Wired Lavaliere                               $5.00                       ___  Microphone                                     NC

___  Wireless Handheld                          $10.00                     ___  Extension Cords                              NC

___  Smart Board (Video Projector / Computer) Screen $25.00   ____ * Custodial                               $15.00 per-hour

___  Standing Podium NC                                                      ___  Table Top Podium                           NC

___  Tech Director                                  $25.00 per hour      ___   Smart Board                                    $25.00


Exhibit Space

# of Booths _______                              Tables ______         # of Booths requiring electric _____


TOTAL Fee $ ______________  Administrator’s Approval:_______________ Date:_________



Copies are sent to: Central Administration, Activity Director, Head Custodian, Media Specialist, and Applicant

Approved:  1-12-04                                            Reviewed:  6/10/13                                             Revised:  4/14/08

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