Postville CSD School Board Policies

The policies on this site are deemed reliable but are not guaranteed accurate. Please check and confirm with the superintendent secretary for official policies.

Code No. 901b Use of Facilities Application Form – Cora B. Darling Building

Building and Sites

Series 900

Code No. 901b

Policy Title:  Use of Facilities Application Form –Cora B. Darling Building


Postville Community School District

Cora B. Darling Building


The buildings, sites, and equipment of the Postville School District may be made available for a fee to local nonprofit entities that promote cultural, educational, civic, community, or recreational activities.  Such use will be permitted only when the use does not interfere with or disrupt the education program or school-related activity.  The board reserves the right to deny use of the buildings, sites, and equipment to any group.

  • There shall be no alcoholic beverages or tobacco products bought or consumed in the buildings or on the grounds.
  • All request from the non-school use for any facility should be made to the building principal who will in turn send it to the appropriate personnel (Central Office, Activities Director, Head Custodian, Media Specialist, and Applicant)
  • It is within the discretion of the board to allow for-profit entities to use school district buildings and sites.
  • The facilities will be made available only to organizations serving the local community.
  • A school employee shall be in attendance or available on site. *If the activity takes place during times other than a custodian’s normal hours, the user must pay for this time.  School personnel must be in charge when the school kitchens are used for meal preparation.
  • Need for early access and/or late departure from time s of leased activity will necessitate payment for custodian for such coverage.
  • A Rental Form must be signed for the use for the facility and the user fees provided for in the form must be paid to the Postville Community School District, 312 West Post, Postville Iowa 52162.
  • Any damage to equipment or cost incurred for cleaning will be paid for by the user organization using the facility.
  • A minimum of $300,000 bodily insurance, $1,000 medical insurance, and $10,000 in property damage insurance coverage must be possessed by the group. The undersigned will hold the Postville Community School District harmless from any and all damages and claims that may arise by reason of any negligence on the part of the organization in use of any facility or equipment owned by the school district. In case any action is brought therefore against the school district or any of its officers, employees or agents, the organization using the school’s facilities / equipment will assume full responsibility for legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all cost, including attorney’s fees, to the entity.


Meeting Planner Worksheet

Date of function ______________                Times: ____________       Contact Person:_______________________

Print Name

Telephone Number ________________  Fax Number ___________________ Number of Attendees:_____


Name of organization making application: ____________________________________________


Multi-Purpose Room (Gymnasium)

Seating requirements:__________________                               Table requirements __________________


Media Center (Library) and Classrooms

( ) Check desired room                                         Maximum Capacity                         Cost

______  West Conference Room                       10 people Conference Style            $5.00 per hour

______  Media Center with Conference Room       50 people Theatre Style                   $10.00 per hour

______  Regular Classroom                                20 people Classroom Style              $5.00 per hour


( ) Check desired equipment

___  Public Address System                                   $5.00                       ___  Overhead projector          $5.00

___  Video Projector with computer                        $15.00                     ___  6’ X 6’ Screen                                 $5.00

___  TV / VCR                                                         $5.00                       ___  Projector Cart                   NC

___  Microphone                                                     NC                           ___  Extension Cords                              NC

___  Smart Board (Interactive Projector Screen        $25.00

___  Standing Podium                                                              NC                           ___  Table Top Podium           NC

___  Score Board                                                     $10.00               *    ___  Custodial                         $15.00 per-hour

Total Fee $ _________________           Administrator’s Approval: ____________________  Date:__________



Copies are sent to:   Central Administration, Activity Director, Head Custodian, Media Specialist, and Applicant

Approved:  1-12-04                                            Reviewed:  6/10/13                                             Revised:  4/14/08

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